Today we’re going to tackle all the flavors of Remote Access for your Mac. It’s a must-have resource for Road Warriors and anyone using their Mac as a server of almost any kind. There are dozens of great remote access tools available but, in the interest of not putting everyone to sleep at once, we’ll focus on some of the built-in (i.e. free) tools, the best of the open source tools (i.e. free), and a couple of the more popular commercial products. The prerequisites for all of these tools are having an always-on Internet connection and having an always-on Mac. And sleep mode doesn’t qualify as ON insofar as remote access is concerned.

There are two types of remote access tools in my book: safe and dangerous. Safe in this context means the connection between you (wherever you are) and your Mac server is always encrypted so that others can’t intercept your password or data. Dangerous means everything else such as FTP. We’re only going to discuss safe remote access tools, and I’d urge you to think twice about enabling or using anything else. Once someone intercepts your unencrypted password, they basically own your Mac and all the data that’s stored on it. So ask yourself if that’s a risk you are willing to take. And I think you’ll probably come to the same conclusion we have: Just Say No.

If you’ve been following our advice, then there is a hardware-based firewall of some variety between your Mac server and the Internet. And your Mac has its built-in firewall enabled as well. Before remote access will work, you’ll need to open the SSH (secure shell) port (22) by accessing the Sharing Folder under System Preferences. Just check the Remote Login box to enable other computers to access your Mac using SSH. You’ll also need to create a rule in your hardware-based firewall that passes Port 22 traffic to the IP address of your Mac. If you don’t know what your Mac’s Internet address is, just click here using a web browser on the Mac in question.

Once you have enabled Remote Login, your Mac automatically starts three UNIX servers: SSH for remotely logging in to your machine, SCP for remotely copying files to/from your machine, and SFTP which is functionally identical to a traditional FTP server except the connection is secure. With SSH, the simplest way to access your server from another machine is to open a Terminal window, switch to root access (sudo su), and then open an SSH session: ssh 111.111.111.111 where the IP address is the actual IP address of your server. If you’re inside the hardware firewall with your server, then you can use your internal IP address as well. Unless you’ve installed a security certificate on your Mac (which really isn’t necessary since an unregistered one will be generated automatically), you will be warned that the authenticity of your server cannot be established. Just type yes to proceed, and then enter your root password. Once you’re connected to your server, you can do anything you could do from a Terminal window sitting at your machine. Type man scp for a tutorial on how to use the secure copy program. q gets you out. When you are finished with your SSH session, type exit to logout.

Secure FTP works similarly. You login by typing: sftp username@111.111.111.111 where username is an actual account on your server and the IP address is your server’s actual IP address. After typing your password, you will be presented with the sftp> prompt. Type ? to see the list of possible commands. When you are finished with your SFTP session, type exit to logout. If you only need to copy files back and forth to your Mac server, this is probably the easiest and simplest method to use. And it’s free.

If your primary remote access requirement is to copy files between your Mac and a remote machine but you prefer the ease of use of a Mac OS X Aqua interface, then there is no finer program than Transmit (see inset). While it’s not free, $30 won’t break the bank for most folks, and you’ll be getting the top of the line FTP and SFTP product available in the Mac marketplace. If, down the road, you decide to use a web hosting facility for your web site(s), Transmit is the one tool you simply cannot live without. Copying files is as simple as dragging and dropping them into a Transmit window. If you can’t tell, we use Transmit ourselves for managing web sites and have for many years. You won’t be disappointed.

There’s another type of Remote Access program. The applications in this group are designed to let you remotely display and control the desktop of your Mac. In other words, what you see is the same thing someone sitting in front of your Mac server would see … only slower. For some, this is an essential component of remote access. For others, it’s a big waste of computing and bandwidth resources. Just be forewarned that Remote Control software is not perfect and is resource intensive, and you won’t be disappointed if you have a fast broadband connection in both directions on both machines. Keep in mind that a typical Mac display these days exceeds 700,000 pixels with millions of colors, and it will give you some idea of the amount of data which must be transmitted just to replicate a single static screen. And that’s before you ever move your mouse! Yes, there are compression techniques and shortcuts that the various applications use to reduce the size of the screen transmissions, but it still is a bandwidth intensive operation because of the screen sizes and resolutions of today’s monitors. Apple makes a perfectly acceptable commercial application to handle remote control called Apple Remote Desktop 2. And, if money is no object or for large organizations, it is a perfectly acceptable solution for remote control. You should be aware, however, that half of the Apple remote control package is available at no cost to users of Mac OS X v10.3. That half is now standards-based and, because it’s free, we’re going to take advantage of it today. Standards-based means that it is compatible with every VNC client for virtually every computing platform in the world, all the way down to cellphones and PDAs if you can stand the performance. The other half (purchased from Apple) will set you back $299 for 10 clients or $499 for unlimited clients. The good news is you don’t need the costly half because there is a standards-based product for Macs which works well and is only getting better. Finally, be aware that this remote control solution is not encrypted meaning that it is possible (theoretically at least) for someone at your ISP’s router to intercept the data. With built-in compression, the data stream still would pretty much be gibberish, but at least it is something you should be aware of. See the comments to this article for an approach that uses an SSH tunnel.

So our remote control approach will be to download and install the latest version of the Apple VNC client. And then we’ll download the standards-based Chicken of the VNC to handle access to the remote desktop. And, as we mentioned, any standard VNC product can be used to connect to the Apple VNC desktop once we get it upgraded to version 2.1. You can read all about the history of Bell Labs VNC software and all of its supported platforms here. Finally, a word about nomenclature. The piece of software residing on the host machine always has been called the VNC Server until Apple came along and named theirs the Remote Desktop Client. The piece of software on the traveling machine that is used to connect back to your host or home base has always been called the VNC Client except Apple calls theirs the Apple Remote Desktop. Sounds confusing? You bet. For our purposes, we’ll refer to the Host Machine (meaning your home base host) and the Remote Machine (meaning the computer from which you are making the connection to your host machine). Whew!

Now, let’s upgrade the software on your Host Machine to make sure the standards-based remote access products will work. Just download and install the Apple Remote Desktop Client 2.1 from here. When you complete the installation, you will need to enable Apple Remote Desktop under the Services tab in the Sharing folder of System Preferences. Then click on the Access Privileges button, choose a user account, make sure all the boxes in the right column are checked, and check the "VNC viewers may control screen with password" option. Enter a password that you will use for remote access. Leave the "guests may request access" option unchecked, or you’ll have to have someone sitting at your host machine to grant access. Click the OK button to save your changes. Next, you need to open the firewall ports on your Mac and your hardware-based firewall to support remote access. Click on the Firewall tab. Then click the New button. Choose VNC (5900-5902) from the pull-down list. If it will only be you connecting to your host machine, then you only need to open port 5900 on your hardware-based firewall and point it to the internal IP address of your host machine. That completes the Host machine installation and setup for remote control.

Now let’s do the other half: the traveling or remote machine software, aka the VNC client. To test this, you’re going to need a second computer (not necessarily a Mac). It’s helpful to have a second computer inside your hardware-based firewall so we can get the kinks out before you try this on the road. If your second machine is also a Mac, then the software you need is Chicken of the VNC (get it?). Download the 2.0b2 version from a SourceForge mirror site to your Desktop. Once it is installed on your Desktop, drag the icon to your Applications folder. Double-click on the icon to start the application. The VNC Login screen will appear. Fill in the IP address of your Host machine and the password you assigned when we enabled the Apple Remote Desktop. The Shared Display checkbox lets more than one person connect to the same Host at the same time so long as you use different ports. Port 0 uses 5900, port 1 uses 5901, etc. The ports have to be open and pointed to your host on your hardware-based firewall. For now, you can leave Shared Display unchecked and make sure the Port is set to 0. Leave the Default Profile setting as is and decide whether you want to save your password in your keychain. That’s all there is to it. Click the Connect button and the screen of your Host machine should miraculously appear. You can toggle the Host machine display between a window and full-screen by pressing Command-Option-Control-`. To disconnect, just close the Host machine display window or choose Connection, Close Window from the title bar menus.

For additional assistance and terrific web-based documentation, just click on Help while the program is running. To keep up with the latest developments of Chicken of the VNC, visit MacUpdate. If you need VNC software for other platforms, Real VNC has the latest versions and AT&T’s VNC archive is another worthwhile site although it now is over five years old. VNC clients also are available for Palm devices and Treo smartphones as well as Pocket PCs and compatible smartphones. Enjoy!

If you’re a big fan of the Mac’s iCal calendaring application like we are, then you will love this addition to your web site. Today we’re going to install PhpiCalendar which does one thing, but does it incredibly well. PhpiCalendar displays picture-perfect web calendars (see inset) of all of your iCal information which can be accessed from anywhere using a web browser. Do you need a .Mac account? Nope. All you need is an ISP-In-A-Box running the Apache Web Server and PHP. You’ll also need to install Webmin to handle the crontab task discussed below unless you’re familiar with the crontab application itself. And we’ve already covered how to password-protect your calendar web site if you want to. Because PhpiCalendar reads .ics calendars (IETF 2445 files), you can also use it to access calendars created with Mozilla Calendar and Sunbird, Novell’s Ximian Evolution, KOrganizer, and WinDates 5.0. Did I mention there are also thousands of free, downloadable .ics calendars at iCalShare that cover every imaginable subject matter: holidays of every flavor, astronomy, TV schedules, DVD release dates, iTunes release dates, sports schedules, band schedules, and on and on. So let’s get started.

We’ll first download the application, and then move it to a folder on your web site. Then we’ll load your existing iCal calendars and test the application. Once everything is working, we’ll add an entry in the crontab file to copy your iCal data over to PhpiCalendar each day at one or more times that you specify.

Downloading PhpiCalendar. PhpiCalendar is one of thousands of applications which are available at no cost on SourceForge.net. Just click here to download the latest 2.0 beta and choose a download site near your location to begin. The application will be copied to your desktop and then automatically decompress into a folder called phpicalendar-2.0b. Let’s rename the folder to something simpler. Just click on the existing folder name and change it to ical.

Moving PhpiCalendar to Your Web Site. Open a Finder window, click on your local hard disk, and then move to the /Library/WebServer/Documents folder. Now click-and-drag the iCal folder on your Desktop into the Documents folder. Now you can access your Web Calendars by going to http://localhost/ical/ or http://yourdomain.com/ical/. Test it now using your web browser. Your own iCal information will not appear, but some sample calendar events will.

Importing iCal Data into PhpiCalendar. In order to import your iCal calendars into PhpiCalendar, we first need to figure out where your iCal data is stored. Using Finder, press Command-F and search for file names on your local hard disk that contain .ics. Click on one of the file matches to display its location which should be something like the following: /yourname/Library/Calendars where yourname is your Mac login ID. Write down what you found, and then open a Terminal windows (Freudian slip?) and switch to root user access: sudo su. Enter your admin password. Now let’s clean out the sample calendars that were distributed with PhpiCalendar and copy your own iCal data into the PhpiCalendar folder:

Now refresh your browser at http://localhost/ical/ and your very own iCal data should now appear in the web calendar. Click on the small icons in the upper right section of the main screen to change from daily to weekly to monthly to yearly views. You can permanently save your preferences by clicking on (you guessed it!) Preferences.

Automating PhpiCalendar Updates. Because PhpiCalendar operates independently from iCal, we need to automate the process of copying your calendars from iCal each day. We’ll do it with crontab using the Webmin application we installed last week. Make sure Webmin is running (/etc/webmin/start), and then open it with your web browser: http://localhost:10000. Click on the System button and then Scheduled Cron Jobs. Then click Create a new scheduled cron job. Make the following entries in the form and then click the Create button. Leave the default settings unless specified below:

Once you have assured that your calendars are being updated daily, you can silence email advisories by adding > /dev/null 2>&1 to the end of the Command in your cron job. Just click on the job, make the change, and click Save. Check back with us next week for some more terrific applications. Have a great weekend!

Today we finish up our two-part series on a few webmaster fundamentals that you will need before we can build some of our upcoming web projects. The tasks assume that you already have an Apache Web Server up and running and that you have installed Webmin which we covered last week. As in past columns, our preference is that you first at least read through our previous ISP-In-A-Box tutorials (available as a PDF collection here) so that you have a basic understanding of how to do things, but that√¢‚Ǩ‚Ñ¢s up to you. Yesterday we showed you how to assure that directories without a default web page never display, and you learned how to password-protect web site directories. Today we’ll show you how to configure Apache to serve up multiple web sites from a single web server, yours.

There’s no reason you can’t have more than one domain with your new web server. And each can have its own independent web site. Whether it’s static or data-driven is, of course, up to you. You also can build fully-qualified subdomains for all of your kids or small-business departments, and let them maintain their own web sites using the Mac’s built-in user accounts. For example, web sites for johnny.begood.com and betty.begood.com would be built in the Sites folder for accounts set up on your Mac as johnny and betty. Then it’s a simple matter, with Omnis.com’s DNS tools, to point johnny.begood.com to the appropriate web site using a Proxy (aka mod_proxy) record for the begood.com domain that looks like this (substituting your own IP address, of course):

But suppose you want to have two completely different domains with two completely different web sites, and you don’t want to have to create separate Mac accounts to maintain each domain. That’s not a problem either. Apache was designed to do just that. We’re going to use Webmin to configure a second domain which we’ll create in a new folder called calendar off our main web site tree: /Library/WebServer/Documents. Note, however, that you shouldn’t create the calendar folder under the default Documents folder unless you don’t mind that folks visiting your main web site (http://mydomain.com) can also access the calendar web site by going to http://mydomain.com/calendar. If you want to prevent this, then you’d create the calendar folder at the same level as the Documents folder, i.e. as a new folder in the /Library/WebServer folder. The only drawback of the latter approach is that you can no longer access the site using the http://localhost syntax. I’ll bet you can figure out why.

The first step is obviously to register a second domain and use the registrar’s DNS service. We’ve previously covered this (here) if you need some help. Once you have done that, create two new DNS A records that point to your IP address. Apache will handle figuring out which domain is hitting your web server. Note that you cannot use Proxy records if you want Apache to resolve the domain names. If you use Proxy records, you can distinguish various web sites by assigning each domain to a different port, e.g. 82, 83, and 84. The syntax for the Content would be http://111.111.111.111:81. You also would have to enable these ports in the Apache config file by searching for the word "Listen" in httpd.conf and adding separate lines for each port you wish to enable: Listen 82, Listen 83, and Listen 84. Then you would restart Apache. For now, let’s use A records which are a bit easier to implement:

We’re now ready to configure Apache to handle the second domain. Make sure Webmin is running on your server (/etc/webmin/start), and then open a web browser and go to http://localhost:10000. Click on the Servers button and then click Apache Web Server. At the bottom of the page is a form to Create A New Virtual Server. Just fill out the form with these settings and leave the other defaults the way they are. Then click the Create Now button.

For your changes to take effect, you’ll need to stop and restart your web server. This can be done at the top of the form by clicking the Stop Apache button and then the Start Apache button.

Today and tomorrow, we're going to cover a few more fundamentals that you will need to master before we can build some of our upcoming web projects. Today's tasks assume that you already have an Apache Web Server up and running and that you have installed Webmin which we covered last week. As in past columns, our preference is that you first at least read through our previous ISP-In-A-Box tutorials (available as a PDF collection here) so that you have a basic understanding of how to do things, but that's up to you. Our three projects for today and tomorrow are assuring that directories without a default web page never display, learning how to password-protect web site directories, and mastering how to configure Apache to serve up multiple web sites from a single web server, yours.

Preventing Display of Web Site Directories With No Default Web Page. As delivered by Apple with your new Mac, the default Apache configuration tells your web server to display a directory listing of any web site directory that does not have a default web page (index.html or index.php). That means that, if you create subdirectories below /Library/WebServer/Documents, the contents of each one will be shown to any visitor that guesses the name of the directory. If you happen to have your tax returns stored there, you see the problems this might cause. To demonstrate what I'm talking about, let's create a directory and then access it with a web browser. Open a Terminal window and switch to root access: sudo su. Now create a directory called emrem under your main web site: mkdir /Library/WebServer/Documents/emrem. Switch to your web browser and access the new site: http://localhost/emrem/. See what I mean. If you had filled emrem with documents, they would be accessible to anyone on the Internet. The same default applies to your personal web site at http://localhost/~username and subdirectories created in your Sites folder. For security's sake and your own peace of mind, I prefer defaults which specify that the contents of directories not be displayed unless you expressly authorize it. So here's how to fix it. Switch back to your Terminal window with root access. Move to the Apache configuration directory: cd /etc/httpd. Now let's edit the Apache config file carefully: pico httpd.conf. Search for the word "indexes": Ctrl-W, indexes, then enter. We're looking for every line in the config file that begins with the word "Options" and contains the word "Indexes." This probably won't apply for the first match of the word "Indexes" so move the next occurrence of the term: Ctrl-W then enter. You should get a match on this one. Position the cursor under the "I" in Indexes and press CTRL-D until the entire word is deleted. Then search for the next match, and repeat the drill until you get to the bottom of the file. Now save your changes: CTRL-X, Y, then enter. Now stop and then restart Apache for your changes to take effect (covered in our Apache tutorial). Then access http://localhost/emrem/ again, and you should get an access denied message.

Password-Protecting Web Site Directories. There also will be times when you want to build web sites on your server which are available over the Internet, just not to everybody. The easiest way to accomplish this is to prompt for a username and password to log in to certain sites before any access is provided. Apache handles this for any web browser, but you first have to enable it. Then you need to build a password file and store it where Apache can find it, but your web site vistors cannot. And finally, we need to insert an .htaccess file in every directory that you want to password-protect for Internet access.

Configuring default htaccess file. To get started, Ctrl-Click here and Download the Linked htaccess File to your Desktop. Do not save the file with a leading period in the file name. We'll do that later. Open Finder, click on your local hard disk, and navigate to the /Library/WebServer folder. Now Click-And-Drag the htaccess file on your Desktop to the /Library/WebServer folder. Close your Finder window, and then open a Terminal window. Switch to root user access: sudo su. Provide your admin password if prompted. Now we want to clean up the ownership and permissions for our sample htaccess file so move to the directory where we put the file: cd /Library/WebServer. Make root the owner of the file: chown root htaccess. Make admin the group for the file: chgrp admin htaccess. Now set the file permissions for world read access only: chmod 774 htaccess.

Configuring Apache for Password-Protected Directories. Now we have to configure Apache so that we can password-protect directories. The default Apache configuration would ignore our .htaccess file. Using your Terminal window with root access, move to the Apache configuration directory: cd /etc/httpd. Now let's edit the config file carefully: pico httpd.conf. Search for the word ".htaccess": Ctrl-W, .htaccess, then enter. This will position the cursor on a comment about using .htaccess files to override Apache settings. Immediately below the comment is a line which begins with the word "AllowOverride." We want to replace the word after AllowOverride with the word "All" (without quotes). Move the cursor to the beginning of the word to be deleted and press Ctrl-D until the word is deleted. Then type All. Save the config file: CTRL-X, Y, then enter. Now stop and then restart Apache for your changes to take effect (covered in our Apache tutorial).

Building a Password File. The password file is where Apache looks to determine whether one of your web site visitors (including you) is allowed access. There are a couple tricks to this. First, you want to put the file where Apache can read it, but your web visitors cannot. And you want to be careful not to insert blank lines in the file with just a colon. That basically lets everyone in. The format for the file is username:password, each on a separate line. And the password are encrypted. Here's how to do it. Open a Terminal window and switch to root access: sudo su. Now let's move to the directory where we'll put the password file: cd /usr/local. We're going to name our password file users.pw to match the htaccess file that you already downloaded. To create the file and erase any existing file without warning type: htpasswd -c users.pw admin. Think up a password you can remember, and you'll be prompted to type it twice. Now let's verify that the file was created: cat users.pw. You should see the word admin, then a colon, and then your encrypted password. To add additional users to your existing file, just type: htpasswd -b users.pw username password. Remember, if you accidentally use the htpasswd -c syntax a second time, you will overwrite your existing file and all of its entries. So be careful.

Password-Protecting A Directory. The way you password-protect a given directory on your web site is to copy the htaccess file we downloaded earlier into the desired directory, and name it .htaccess (with a leading period). So let's try it. Move to the nerd directory we built previously: cd /Library/WebServer/Documents/nerd. Now copy the htaccess file into the directory: cp /Library/WebServer/htaccess .htaccess. Close your web browser and reopen it to http://localhost/nerd/ and you should be prompted for a username and password. Type in admin and the password you made up, and you should be admitted. If you're not prompted for a username and password, you probably forgot to restart your Apache web server after updating the Apache config file. If you can't get in with the the username and password you thought would work, just recreate the file, and try again. Suppose you change your mind and want to remove password protection from a directory. Switch to root access with Terminal: sudo su. Move to the directory: cd /Library/WebServer/Documents/nerd. And then delete the .htaccess file: rm .htaccess. You may have to change our browser and reopen it for the changes to take effect.